The Importance of Performing Close Out Activities Before The Importance of Performing Close Out Activities Before 2 February Management The importance of performing close out activities before closing the project and the business risks associated with skipping these activities John Constance MSc in Project Management, University of Liverpool Week 5 Discussion Question Abstract Most projects are initiated, planned, executed and monitored and controlled with the full cognizant of executives and clients. We will write a custom essay sample on The Importance of Performing Close Out Activities Before or any similar topic specifically for you Do Not Waste HIRE WRITER However, once the project has been considered an overall success, a part from preparing and conducting opening event with ribbon cutting and extensive speeches, little attention is paid to formal close out documentation.
Projects are temporary, meaning they have specific end dates slated for completion, whether you're developing a software program, customizing a product for a client or developing a new product.
Project closure activities ensure the product you created meets project requirements. The project closure period also allows you to review the successes and shortcomings for future reference.
Transfer Deliverable Goods Depending on the nature of a project, delivering the product to the client is sometimes a step in the closing process.
For example, if you developed a new software program for a specific client, delivering that software is necessary to close the project. Projects of this nature often require training on the use of the deliverable goods. In the software example, the transfer might require you to send an employee to train the recipients how to properly use the program.
You are also able to solicit feedback from the clients on the product itself and the working relationship throughout the project.
Analyze Project One part of project closure is analysis. Analysis involves the project participants looking back over the project successes and failures.
Conduct a group meeting or individual interviews of the people who worked on the project. Use the meeting to review the projects outcome in addition to finding out how the participants felt were roadblocks in the process.
Ask for suggestions on making future projects more successful based on the process and outcome of the closing project. Finalize Documentation All projects include documentation of the process, including the initial project requirements, documentation of the development phases, and the testing records.
Any documentation related to the project should be retained for future reference if necessary.
Create a cover sheet for all of the documentation that provides a brief overview and outline of the project and a list of participants involved. Organize the documentation chronologically as the project progressed so you or others are able to easily locate information in the future.
Reassign Resources At the conclusion of a project, you often have staff members with free time. When closing the project, you need to reassign those staff members to other projects or duties in the workplace. If you used contract workers rather than full-time staff, the closing phase gives you a chance to determine if you are able to offer the contributors a different contract position on another project.Project Close Out Essay CDC UNIFIED PROCESS PRACTICES GUIDE PROJECT CLOSE - OUT Purpose The purpose of this document is to provide guidance on the practice called Project Close - Out and to describe the practice overview, requirements, best practices, activities, and key terms related to these requirements.
project close-out Purpose The purpose of this document is to provide guidance on the practice called Project Close-Out and to describe the practice overview, requirements, best practices, activities, and key terms related to these requirements.
Close Out Requirements Essay Sample The practice of project close-out finalizes all project activities completed across all phases of the project to formally close the project and transfer the completed or cancelled project as appropriate.
Close Out Requirements Essay Sample The practice of project close-out finalizes all project activities completed across all phases of the project to formally close the project and transfer the completed or cancelled project as appropriate. In this project, the reporting requirements and deliverables needed in closing the house selling include technical development reports.
These reports basically capture the technical equipments which provide the summaries of all the technical progress and information on the said project.
Finalize Documentation. All projects include documentation of the process, including the initial project requirements, documentation of the development phases, and the testing records.