Washington, Introduction Although there are many ways of communications, business letters remain the preferred means of communication when a permanent record of the communication is necessary.
Electronic Signatures Electronic signatures on PDF attachments within your application are not allowed.
Documents with signatures e. Filenames Save all document attachments with descriptive filenames of 50 characters or less including spaces. Use unique filenames for all attachments in an application or within a component of a multi-project application. Use any of the following characters: A-Z, a-z,underscore, hyphen, space, period, parenthesis, curly braces, square brackets, tilde, exclamation point, comma, semi colon, apostrophe, at sign, number sign, dollar sign, percent sign, plus sign, and equal sign.
Ensure file size is greater than 0 bytes - we cannot accept a 0 byte attachment. Just pay special attention to these attachments when reviewing your final application image to ensure all your supplied data is retained.
Font size, color, type density and Line Spacing Adherence to font size, type density, line spacing and text color requirements is necessary to ensure readability and fairness.
Although font requirements apply to all attachments, they are most important and most heavily scrutinized in attachments with page limits. Text in your attachments must follow these minimum requirements: Must be 11 points or larger.
Some PDF conversion software reduces font size.
It is important to confirm that the final PDF document complies with the font requirements. Must be no more than 15 characters per linear inch including characters and spaces.
Must be no more than six lines per vertical inch. Though not required, black or other high-contrast text colors are recommended since they print well and are legible to the largest audience.
We recommended the following fonts, although other fonts both serif and non-serif are acceptable if they meet the above requirements. Arial Helvetica Palatino Linotype Legibility is of paramount importance. Applications that include PDF attachments that do not conform to the minimum requirements listed above may be withdrawn from consideration.
Format Pages Watch for form field instructions that refer you to specific format pages e. Headers and Footers Do not include headers or footers in your attachments. We will add headers, footers, page numbers, bookmarks and a table of contents when we assemble your grant application upon submission.
Some funding opportunity announcement and form instructions provide guidance on organizing the content of attachments including specific headings that must be present. The use of hyperlinks is typically limited to citing relevant publications in biosketches and publication lists.
Hyperlinks and URLs may not be used to provide information necessary to application review. Reviewers are not obligated to view linked sites and are cautioned that they should not directly access a website unless the link to the site was specifically requested in application instructions as it could compromise their anonymity.
When allowed, you must hyperlink the actual URL text so it appears on the page rather than hiding the URL behind a specific word or phrase.A notarized letter template is part of a proper legal letter template that can be used for many business activities although it can also be used for personal matters.
Whatever your issues are, this letter will help you to address them well. Business Letter Format FAQ - Types of business letters and format - Capitalizing the address caption of a business letter - How do you highlight which office letter came out of - Where does the subject go?
Any special tips.
Most of us in the business world use emails as the main, and in some cases the only, means of written communication. For many students studying Business English and practising their business email writing skills is an important part of their course. You can use a Letter of Agreement to start negotiations, or you may want to use it instead of a more formal business contract.
Either way, a Letter of Agreement sets out the terms of . The signature block on a business letter contains the name, title and office of the signer. Senders can place two signature blocks on a letter side by side or one below the other.
The block begins four or five lines below the close of the letter on the left margin. The old-fashioned personal business letter—written on pristine, high-quality paper, sealed in an envelope, and delivered by post or by hand—remains the .